Automation

Take the repetitive work out of your organisation

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Overview

Integrations between the tools you already use and workflows that take over the manual work. From enquiry to invoice, with fewer mistakes and a clearer view.

What we do

Process analysis

We map which steps your team performs by hand today, where information is retyped and where mistakes creep in. That is where we start.

Building workflows

We build workflows that take over the repetitive work, together with your team, so they match daily practice rather than a diagram on paper.

Integrations

We connect your existing tools to each other, so information flows through automatically from enquiry to invoice without double entry.

Documentation

Every automation is documented, so your team knows what is running, why, and how to adjust it themselves when something changes.

Approach

Automating from analysis to handover

Analysis

Step 1

First we look at how information flows through your business today: which tools you use, where people retype data and where it goes wrong. That tells us which automations return the most.

Proposal and plan

Step 2

You get a concrete proposal with a clear scope: which processes we automate, which integrations that needs and in what order we work. So you know exactly what to expect up front.

Building in short iterations

Step 3

We build the workflows together with your team and take them live step by step. You see the first manual work disappear quickly, give feedback on what you notice and we adjust before we build the next integration.

Handover and aftercare

Step 4

Every automation is documented and handed over. Your team knows what is running and can manage it themselves. We stay on board to follow up and keep building when your processes change.

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What you get

Workflows that run without anyone watching them

Working integrations between the tools you already use

Workflows that take over the manual work, live and in use

A clear picture of how information flows through your business

Documentation that lets your team manage everything itself

Follow-up and adjustments by the Ulvio team

Book a call

Who it is for

For teams losing too much time to retyping

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Growing SMEs

Your business is growing and the admin is growing with it. Your team spends more and more time retyping and chasing. You want that work off their hands.

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Ageing or scattered tools

You work with tools that do not talk to each other. The same data sits in three places and is fully correct in none of them. You want everything to flow through automatically.

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Getting started with AI

You want to put AI to work, but your processes are not ready. You are looking for a partner that gets your workflows in order first and then looks at where AI genuinely helps.

FAQ

Everything you want to know before we start

How do you approach an automation project?

We start with an analysis of how information moves through your business today and where your team does manual work. You then get a proposal with a clear scope. We build the workflows together with your team and take them live step by step, so you see results quickly and can steer. That is how Omnia Vastgoed now handles two to three times more properties per employee, with eighty per cent less manual copying.

Do we have to replace our tools in order to automate?

Usually not. We start from the tools you already use and connect them to each other. Only when a tool is genuinely in the way do we discuss an alternative. The aim is for your team to keep working the way it is used to, with fewer manual steps.

What if a process changes after the automation goes live?

That happens, and we account for it. Every workflow is documented, so your team knows what is running and can adjust what it needs to. For larger changes we stay on board: we follow up, think along and keep building on what works.

Who manages the automations after handover?

That is your choice. We host and manage the workflows if you want us to, or they run in your own environment. Either way you get the full source code and documentation, so you are never dependent on us. There is no lock-in.

Which companies does automation make the most sense for?

Automation pays off most where information still moves from one tool to another by hand and costs time and mistakes every week. Usually that means SMEs and scale-ups between 5 and 200 employees, but just as often one department inside a much larger company.

“Working with Quinten and the team at Ulvio has been a real game changer for us. We come from a traditional, non-technical world and were a long way from digitalisation and AI. With their guidance we did take that step. And how. We felt strongly supported from day one, with people who genuinely listen to what we need.”

Yannick Van De Velde

Owner, Van De Velde Schilderwerken